![]() The ability to identify weak links can help you keep your project on track, and the use of the schedule helps you get new team members up to speed quickly. With a master schedule, you can track what all team members are working on and see where any part of the team is falling behind schedule. The use of a master schedule delivers significant benefits that increase with the size of the project you’re managing. Benefits and limitations of using a master schedule in project management A master schedule keeps you on top of resources, tasks, timelines, deliverables, and every other element of your project. The project manager, any project sponsor, and project management office all have access to the master schedule, which keeps everyone updated on the status of the project. Your client signs off on the master schedule, so they must be kept informed of any changes to it. The master schedule also functions as an important communications tool, since all the key stakeholders in a project are privy to it. If you haven’t reached a milestone or finished a deliverable on time, your master schedule reveals where the holdup is so you can make any needed changes to your schedule management process. It provides a summary of where your project is (and where it should be) at any moment in time. As you schedule activities, tasks, and resources to keep the project on track, your master schedule lets you incorporate milestones, deliverables, and work breakdown structure components. Your master schedule is a key tool to make reaching that goal a possibility. Project managers have one overriding goal: to deliver their project on time and on budget. How master schedules are used in project management In addition, the master schedule includes all the milestones that have to be reached - with their timetables - for each thread of the project. The master schedule encompasses all the individual smaller schedules, along with the work breakdown structure components. Think of it as a summary-level project schedule. The team leader of a project should compile a master schedule to summarizes all the major elements and deliverables of the project. But how do you keep track of the big picture? That’s where a master schedule comes in. Those smaller schedules are immensely helpful when it comes to keeping all the elements of the project moving forward. When you’re coordinating a large project, you’re likely to create a separate schedule for each component of the project. In the end, you’ll be wondering how you ever managed without a master schedule. In this article, you’ll learn how master schedules can help you stay on top of your project and what benefits they bring to your role as a project manager. ![]() ![]() Your master schedule facilitates communications between all your team members, your vendors, and your clients, putting everyone literally on the same page. With a master schedule, you’re on top of every part of your project, from the resources you need to the time required for each sub-task to the deliverables your client is expecting. Fortunately, there are tools that can help you create a clear path for your project’s success - and one of the most important tools you can adopt is a master schedule. You can’t help but think about all the balls that could get dropped, the deadlines that could get missed, and the miscommunication between team members that could drive everything off the rails. When you begin a new project, in the back of your mind you’re probably making a list of all the things that could go wrong.
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